Notes

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1. WHAT IS NOTICE WRITING? ==================================================

A notice is a short and formal piece of written communication used to inform a specific group of people about an event, activity, meeting, competition, announcement, lost item, or other important information.

It is generally displayed on a notice board or circulated among the people for whom it is intended.

In school examinations, students may be asked to draft a notice on behalf of:

• A school • A club • A committee • An association • An organisation • A school authority

A good notice should communicate all necessary information clearly and briefly.

A notice normally answers important questions such as:

WHAT? What is happening?

WHEN? When will it happen?

WHERE? Where will it take place?

WHO? Who can participate or who is concerned?

WHOM TO CONTACT? Who should be contacted for further information?

KEY FEATURES OF A NOTICE:

✓ Short ✓ Formal ✓ Clear ✓ Factual ✓ Well-organised ✓ Relevant ✓ Easy to understand

================================================== 2. PURPOSE OF A NOTICE

The main purpose of a notice is to communicate important information to a particular group of people quickly and clearly.

A notice may be written to:

• Announce an event • Inform students about a programme • Invite participation in a competition • Announce a sports event • Inform members about a meeting • Give instructions • Report a lost or found item • Announce a change in schedule • Invite names/registrations from interested students

EXAMPLE:

If a school is organising an Inter-School Debate Competition, the notice should tell students:

• What the competition is • Date of the competition • Time • Venue • Who can participate • Last date for registration • Person to contact

Remember:

The purpose of a notice is to INFORM, not to write a long description.

================================================== 3. FORMAT OF NOTICE WRITING

A proper notice should follow a clear format.

GENERAL FORMAT:

NAME OF SCHOOL / ORGANISATION

NOTICE

DATE

TITLE / HEADING

Body of the Notice:

• What • When • Where • Who • Important instructions/details • Contact information, if required

SIGNATURE

NAME

DESIGNATION

Example Structure:

ABC SENIOR SECONDARY SCHOOL, RANCHI

NOTICE

15 July 20XX

INTER-SCHOOL DEBATE COMPETITION